By-Laws
Article I- Name
- This organization shall be known as the Shaler Area Little Titans of Shaler (the
“Association”). The Association is authorized by these By-Laws to utilize the name
“Shaler Area Little Titans” and the abbreviations “SALT” or “Little Titans” in lieu of its full
name with the same legal effects as its full name.
Article II-Objective
- The objective of this Association shall be to install in the youth of our community the
ideals of good sportsmanship, teamwork, respect, and work ethics.
- The objective shall be achieved by providing Developmental, and friendly competition of
youth football and cheerleading. The winning of games and competition shall come
second to the objective of the Association.
- The objectives of the Association are exclusively charitable, scientific, or educational within the
meaning of Section 501 of the Internal Revenue Code of 1986, (the Code) as amended. The
Association is specifically intended to be a Section 501 organization, is not operated as a
non-private foundation described in Section 509 of the Code. Under no circumstances can these
By-Laws permit the Association to be operated for the benefit of, to perform the functions of, or
to carry out the purposes of other than those which allow for the maintenance of such status
under section 501 of the Code. No part of the net earnings of the Association shall inure to the
benefit of or be distributable to its directors, members, or other private persons, except that the
Association shall be authorized and empowered to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance of the purposes set forth
herein. No substantial part of the activities of the Association shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and the Association shall not
participate in or intervene in (including the publishing or distribution of statements) any political
campaign on behalf of any candidate for public office except as authorized under the Internal
Revenue Code. Notwithstanding any other provisions of these By-Laws, the Association shall not
carry on any other activities not permitted to be carried on either by a corporation exempt from
federal income tax under Section 501 of the Code or by a corporation contribution to which are
deductible under Section 170 of the Code.
Article III-Membership
- Participation in the program offered by the Association shall be limited to children
residing in the Shaler Area School District. Any individual residing outside of Shaler Area
School District may be allowed to participate in the Association only upon approval of
the President, at his/her discretion. The approval by the president will be determined by
the child’s area and if the child’s location does not offer a football or cheerleading
program, and if the child has been Grandfathered in (participated in the previous year).
- To be an eligible Voting Board Member, a member shall not miss two (2) consecutive
general membership meetings. The Secretary shall keep attendance records at all
meetings. These meetings must be approved in the following membership meeting.
Article IV-Officers
- The Association shall be under the direction of the Board of Directors (“Board”). The
Board shall consist of “Elected Board Members” and “Appointed Board Members” as
set forth below.
- Each Board member shall have the duties and responsibilities set forth by The Board
(attached the bylaws).
- All Board Members shall be members of the Association and shall expect to have a player or
cheerleader participating in the Association. Members of the Association shall be the
parents or legal guardians of all children registered and participating in the programs
offered by this Association. If a member no longer has a child participating in the
program, they must resign from their appointed position by the first meeting of the
new year. (The fiscal year of the Association shall begin January 1st and end December
31st.)
- The officers of the association shall be a president, vice president, a treasurer, a secretary, a
cheerleading coordinator, a fundraising coordinator, a concession coordinator, and a
volunteer coordinator. In addition to The Board Members the Association shall consist of the
following appointed positions Equipment manager and Football Coordinator/League
Rep. These Positions do not participate in board voting. In addition, the Football
Coordinator/League Rep has the authority to vote only on the hiring and placement of
football coaches.
- In addition to the Elected Board Members, the Board shall consist of a transition role. The
transition role shall be held by the previous board member as a guide for the new members.
The transition role shall be for one year after such individual served the Association. This
position is advisory only and is a non-voting Board position. If no individual qualifies for this
position, or if the qualified individual does not want to serve in this position, then the
position shall remain vacant.
- Officers shall be elected by the board, at any time, and each officer shall hold office until he
or she resigns, is removed, no longer has a child in the association, or is disqualified to serve,
or until his or her successor is elected and qualified.
- Any Board Member may resign at any time by giving notice to the Board. Such resignation
shall take effect on the date of receipt unless otherwise specified by the Board. All Board
Members may be removed from their positions for reasonable cause by a vote of
seventy-five percent (75%) of the Board. The date of removal shall be noted in the minutes
of the meeting during which the action was taken, and the former Board Member shall be
notified in writing of his/her discharge. The President shall appoint an individual to fill any
position vacated by a Board Member, whether by resignation or removal. Any such
appointment member must be approved by the Board. Spouses and or immediate family
members (i.e., brothers, or sisters) may not serve as a voting member of the board at the
same time. If during the general election, spouses or immediate family members are elected
to different voting board positions, one must resign immediately, A new member will be
appointed and voted to be accepted.
- Any Board member may be removed, ether with or without cause, at any time.
- Any vacancies on the board due to resignation, removal, disqualification, or otherwise, of
any officer shall be filled by the board. In the event of a vacancy in any position on the board
other than the president, such vacancy may be filled temporarily by the president until such
time as the board shall fill the vacancy.
- Duties of the President: the president shall be the chief executive officer of the corporation
and shall, subject to the control of the Board, supervise and control the affairs of the
association and the activities of the Board. He or She shall perform all duties incident to his
or her board and such other duties as may be required. The president must preside at all
meetings of the board, parent meetings, football meetings, and cheerleading meetings. The
president in the name of the association executes checks, contracts, monies, registrations,
and all other instruments that may from time to time be authorized by the board.
- Duties of Vice President: the vice president shall perform all the duties of the president, and
when so acting shall have all the power of, and be subject to all the restrictions on, the
president. The vice president shall have other powers and perform such other duties as may
be prescribed.
- Duties of Treasurer: the treasurer shall have charge and custody of, and be responsible for,
all funds of the association, and deposit all such funds in the name of the association in such
bank accounts. Receive, and give receipts for monies due and payable to the association
from any source whatsoever. Keep and maintain adequate and correct amount of association
transactions. Exhibit at all reasonable times the books of account and financial records to
any board member. Work with the president and vice president on other duties as assigned
to him or her from time to time.
ARTICLE V – FINANCIAL POLICY/ASSOCIATION ACCOUNTS.
- All funds of the Association shall be deposited and maintained in depository accounts, checking
or savings. All accounts shall be maintained in the name of the Association. All revenues and
expenditures are to be deposited and disbursed from a common treasury. The President, the
Vice President, and the Treasurer shall be the sole authorized signatures for withdrawal of
Association funds. The Treasurer shall have the responsibility of depositing and accounting for all
Association monies. The Association may establish Rules regarding its financial policies.
- The fiscal year of the Association shall begin January 1st and end December 31st.
- The Board Members shall not receive compensation for their services but may be reimbursed
upon Board approval for expenditures related to the Association.
- No Board member shall use the Association funds for personal expenses. If found by the Board
that funds are being abused for personal gain, this will be terms for immediate termination.
ARTICLE VI – POWERS OF THE ASSOCIATION
- In addition to the powers in these By-Laws, the Association shall have the following general
powers:
- The power to schedule and to conduct practices, games, or related activities for its
members, participants, and teams.
- The power to resolve all disputes and controversies regarding its Members, Coaches,
and Participants, including the power to suspend or expel any Participant, Member,
or Coach, for cause shown, from participant in the Association and its scheduled or sanctioned events.
- The power to promulgate policies and rules governing all competitive play by the
participants and teams of the Association, including the setting of equipment standards.
- The power to conduct clinics or other instructional programs for Participants or Coaches.
- The power to obtain and maintain membership in any amateur youth football
association, including the power to send appropriate Board Members and coaches to meetings of all such organizations.
- The power to establish rules of conduct for its Members, Participants, and Coaches.
- The power to conduct financial activity as the Association deems reasonable and
necessary to further its objectives.
- The power to purchase all assets as the Association deems reasonable and
necessary to further its objectives, including but not limited to uniforms, equipment,
and supplies.
- The power to enter contracts as the Association deems reasonable and necessary to
further its objectives.
- Any all powers that are necessary, incident to, inherent, or implied by these By-Laws
or to fulfilling the Association’s purpose and objectives.
- The General Rules and Policies shall be published on the Association’s website and made
available to all Members.
- The Association shall not enter any contract or financial transaction with any Board Member,
immediate family, or any company or entity at which a Board Member is employed or has an
ownership interest where the contract or financial transaction an annual value of greater than
$500.00. Unless otherwise voted by The Board.
Article VII-Discipline
- The Association is committed to an environment in which all people are treated with respect and
dignity. Everyone has a right to an environment that is free from sexual harassment,
intimidation, and the threat of physical or psychological abuse. The Association expects that all
individuals conduct themselves in a courteous, professional manner and all relationships withing
the Association be free from harassment. Persons accused of violating the standard shall be
given an opportunity to be reviewed by the Board. People found to be in violation of this
standard shall be disciplined, which may include expulsion or probation from participating in
Association activities indefinitely. In
Article VIII-Board Meetings
- Meetings of the Board.
- The Board of Directors shall meet privately (no outside participants) monthly from
January through December to conduct Board meetings at a time and place established
by the President.
- Special meetings may be called at any time by the President or upon another Board
Member with at least (3) day notice to all Board members.
- Any action placed before the Board shall be considered duly taken, adopted, or ratified if a
simple majority of votes are cast in favor of the action at a meeting. If a Board member is to be
absent, they may appoint a stand in voter, or simply relay their vote to the President or Vice
President.
- All meetings shall be governed by the rules of the following order:
- Call to Order
- Roll Call
- Consideration of Minutes of Previous Meeting
- President’s Report
- Treasurer’s Report
- Reports of Committees
- Old Business
- New Business
- All Voting
- Adjournment
- No Board Member shall vote on an issue if he/she has a conflict of interest. If a Board Member
has a conflict of interest, then he/she must abstain from the vote. If the existence of a conflict of
interest is in dispute, the Board shall vote as to whether a conflict exists.
- The Secretary shall take minutes of each general meeting and Board Meeting. The Secretary shall
maintain copies of all minutes and the minutes shall be published on the Association’s website.
Article IX- General Provisions
- In the event that the Association shall be dissolved at any time, then all of the assets of the
Association remaining after provision has been made for payment of its known debts and
liabilities, as provided by law, shall be distributed exclusively to and become the property of
those non-profit corporations as determined by the Board of Directors with purposes similar
to those of the Association set forth Article Two and which are exempt from federal income
tax under section 501 of the Code. If such non-profit corporations no longer exist or no
longer qualify as exempt organizations under Section 501 of the Code, said assets shall be
transferred to such non-profit funds, foundations or corporations as shall be selected and
designated by the Board of Directors of the Association, and which shall at that time qualify
as an exempt organization or organizations under Section 501 of the Code. Any such assets
not so disposed of shall be disposed of as directed by a court of competent jurisdiction, to
non-profit, tax-exempt organizations providing for the recreation and well-being of the
youth of the Commonwealth of Pennsylvania. No private individuals shall share in the
distribution of any corporate assets upon dissolution of the Association. References in these
By-Laws to a section of the Code shall be construed to refer both to such Section and to
regulations promulgated there under, as they now exist or may hereafter be amended in this
or in subsequent Internal Revenue laws.
- These By-Laws may be amended by a majority vote of the Board of the Association. All
updated By-Laws will need to be posted on the Associations website within 5 days of the
amendment.
- The Association does not and shall not discriminate based on race, color, religious belief, sex,
or national origin.
- These By-Laws and all By-Law amendments shall become effective upon majority of the
Board of the Association vote.
- Where these By-Laws or the General Rules and Policies require written notice, or require an
action to be in writing, an email to the address on file with the Association shall be sufficient
to satisfy any such requirement.